Every permit, licence and policy. Renewed on time.
Renewfy tracks every expiry date in your business, shows exactly what next month's renewals will cost, and reminds your team on WhatsApp before anything lapses.
- Free plan forever
- No credit card
- 14 days of Business, free
Overview
Local document templates for
Know what renewals will cost. And what missing one would cost you.
Renewfy adds up every renewal fee due next month, and estimates the fines and downtime you'd face if a date slipped. Budget early, act before it gets expensive.
12 documents due in November, ready to pay and renew.
Estimated fines, late penalties and the cost of vehicles and workers that can't operate.
Six months of renewals, planned in one view
- Monthly totals so cash is ready before fees fall due
- Penalty estimate for every document
- PDF reports for your accountant or auditor
Add it once. Renewfy reminds you every time.
Snap or import
Photograph a permit and AI reads the name, reference number and expiry date. Or import your spreadsheet in minutes.
See everything
One dashboard, every document marked green, amber or red, with next month's renewal cost on top.
Get reminded on WhatsApp
At 90, 60, 30, 7 and 1 day before expiry. No action in 3 days? The owner is alerted.
Tap "Renewed"
Upload the new document. AI updates the next expiry date and the cycle starts again.
Everything you need. Nothing you won't use.
Foreign software comes with dozens of features and compliance terms that don't apply here. Renewfy is built for businesses in this region: simple, local, and on WhatsApp.
WhatsApp-first reminders
Staged reminders on WhatsApp, plus Telegram, email and SMS.
AI document scan
Snap a photo. Name, reference number and expiry date are filled in for you.
Renewal cost forecast
See what next month's renewals will cost, and plan six months ahead.
Penalty estimate
Know what's at stake if a date slips, before it does.
Escalation to the owner
If staff don't mark a renewal done within 3 days, the owner is alerted.
One-tap "Renewed"
Upload the new document and the next cycle starts automatically.
Links to official portals
Go straight to MyEG, JPJ, SSM, MOM or OSS from the reminder.
Your schedule, your channels
Choose how early to be reminded, 90 days or 1 day before, and on which channels.
Roles and permissions
Owner, admin and staff each see only what they need.
Document vault or Google Drive
Keep files in our encrypted vault, or link them from your own Google Drive.
Audit reports
Export a full compliance report to PDF in one click.
Calendar sync and mobile app
Syncs with Google and Outlook. Installs on your phone like an app.
Choose your industry. Your document list is ready.
No starting from a blank page. Renewfy loads the documents businesses like yours renew every year.
Fleet operators
Every vehicle and every driver, tracked.
- Road tax
- Puspakom
- APAD permit
- Insurance
- GDL / PSV
Employers of foreign workers
Different dates for every worker, handled.
- Work permit
- Passport
- Visa
- FOMEMA
Contractors
Stay eligible for every tender.
- CIDB
- CAR insurance
- Green card
- NIOSH
Licensed professionals
Clinics, engineering and law firms, agencies.
- APC
- BEM
- Practising certificate
- Agent licence
Spreadsheets don't send reminders.
Spreadsheets and memory
- Someone has to remember to open the file
- One staff member holds all the dates
- When they leave, the knowledge leaves too
- Renewal costs arrive as a surprise
- Copies scattered across files and phones
Renewfy
- WhatsApp reminders arrive on their own
- The whole team sees one dashboard
- The owner is alerted if nothing happens
- Next month's renewal cost, known in advance
- Every document in one secure vault
One place for every document with an expiry date
| Category | Examples |
|---|---|
| Company and licences | SSM, ACRA, NIB/OSS, DTI/SEC, local council licence, MOF, CIDB, halal certification, fire certificate, signage permit |
| Vehicles and fleet | Road tax, STNK, LTO registration, insurance, Puspakom, KIR, APAD permit, servicing, GDL/PSV licence |
| Workforce and HR | Work permits, MOM work passes, passports, visas, FOMEMA, employment contracts, probation, NIOSH/OSHA, CIDB green card |
| Professional licences | Doctor APC, engineer registration, practising certificate, real estate agent licence |
| Premises and property | Tenancy agreements, fire insurance, assessment and quit rent, lift and boiler certificates, fire extinguishers |
| Equipment | Calibration, warranties, air-conditioning service, machine maintenance |
| Finance and contracts | Vendor contracts, bank guarantees, performance bonds, insurance policies, software subscriptions |
| Digital | Domains, hosting, SSL certificates, trademarks |
| Personal | Passport, identity card, driving licence, life insurance |
One missed renewal can cost more than a year of Renewfy.
Start free. Pay only when you want WhatsApp reminders and more documents.
Free
For getting organised
- Up to 10 documents
- Snap, upload, import or type
- 5 AI scans a month
- Dashboard, cost and risk totals
- Email reminders
- Link files from Google Drive
Starter
For small businesses
- Everything in Free, plus:
- Up to 50 documents
- WhatsApp reminders
- Unlimited AI scans
- 1 GB document vault
Business
For growing teams
- Everything in Starter, plus:
- Up to 200 documents
- Team members and roles
- Escalation to the owner
- Telegram reminders
- 10 GB document vault
Fleet & Corporate
For fleets and large workforces
- Everything in Business, plus:
- Unlimited documents
- SMS reminders
- 6-month cost forecast and audit reports
- 50 GB document vault
From sign-in to your first reminder in 60 seconds.
No forms, no sales call, no credit card. Sign in and start adding dates.
- Sign in with GoogleOne click. You land straight in your dashboard.
- Pick your industryYour document checklist loads instantly.
- Add your first dateSnap, upload, import or type. See the cost and days left right away.
- Turn on WhatsApp remindersChoose when and where to be reminded. Pay with FPX, DuitNow or card.
Questions, answered
Is it really free?
Yes. The Free plan tracks up to 10 documents with email reminders, forever. Every new account also gets 14 days of Business with WhatsApp reminders, no credit card needed.
What happens when the trial ends?
Your account moves to the Free plan. All your documents stay. WhatsApp reminders pause until you choose a paid plan.
How is the penalty estimate calculated?
For each document, Renewfy estimates the fines and late penalties that apply, plus the cost of a vehicle or worker that can't operate. You can adjust the figures to match your business.
Do I need to install an app?
No. Sign in with Google and Renewfy opens in any browser and can be added to your phone's home screen like an app. Reminders arrive on WhatsApp.
Who can see my documents?
Only people you invite. Each user has a role, owner, admin or staff, and sees only what that role allows.
Which countries are supported?
Malaysia, Singapore, Brunei, the Philippines, Hong Kong, India, Australia, New Zealand and Indonesia, each with its own local document templates.
How do I pay?
FPX online banking, DuitNow or card. Upgrade, downgrade or cancel anytime.
Do you store my documents?
Only if you want to. On Free you can link files from your own Google Drive. Paid plans include an encrypted document vault.
Your next expiry date is already on the calendar.
Let Renewfy watch it, so your team never has to.